Invoice template you can fill in online

How to use this invoice template

1. Replace the example lines with what you are billing for.
2. Fill in your details and your client’s — name, address, email and tax ID if you have one.
3. Check the invoice number and dates. Use the 7/14/30-day buttons to set the due date.
4. Add tax or a discount if needed, then add your payment details so the client knows how to pay.
5. Download the PDF and send it.

What this invoice template includes

• Header: your business name, logo, address and contact details, with an “Invoice” title (change it to “Tax invoice” or anything else if you need to).
• Invoice number, issue date and due date — numbers count up automatically per document type.
• Bill-to block for your client, including their tax ID for business-to-business invoices.
• Line items with quantity, unit price, optional per-line tax rate and line totals.
• Totals: subtotal, discount, tax lines labelled VAT, GST, sales tax or anything you choose, shipping, amount paid and balance due.
• Payment details, notes and terms at the bottom.

Template styles

The free Simple template is a classic black-on-white layout with your accent colour on headings — it prints well on any printer and looks professional in a client’s inbox. Pro adds Bold, with a solid colour header band, and Minimal, an airy layout with fine rules and no boxes. All three use the same data, so you can switch at any time.

Related tools & guides

• Free invoice generatorOpen the page and start typing.
• Freelance invoiceFor writers, designers, developers, translators and every other freelancer.
• How to write an invoiceA step-by-step guide to the details an invoice needs, with the editor right here so you can follow along.
• Proforma invoiceA proforma invoice tells the buyer exactly what they will be billed before the sale is final — for prepayment, import paperwork or internal approval.