How to use this lawn care invoice
- Add regular visits as one line, with the dates in the description and the number of visits as the quantity.
- Add one-off jobs by the hour or at a fixed price.
- List materials such as mulch, turf or plants with quantity and price.
- Add disposal or green-waste removal as its own line.
- Download the PDF and send it at the end of the month.
Billing regular customers
Most lawn care businesses bill regular customers once a month rather than after every visit. One line listing the visit dates keeps the invoice short and makes it easy for the customer to check. Your business details are remembered, so next month you only need to update the dates and any extras.
Say in the terms what happens when a visit is cancelled because of weather. Customers appreciate knowing they are not charged for visits that didn’t happen.
Landscaping projects
Bigger jobs, such as laying a new lawn, building a patio or planting a border, are better quoted first. Switch the editor to Quote, list labour, materials and plant hire, and send it for approval. For a long project, invoice a deposit before you start and the balance when it’s finished.
Frequently asked questions
Should I charge per visit or per hour?
A fixed price per visit suits regular mowing, because customers like knowing the cost. Charge by the hour for one-off or unpredictable jobs like clearing an overgrown garden.
Can I charge for disposing of garden waste?
Yes, and it is best shown as its own line so the customer can see it. Some businesses include it in the visit price instead.
How do I handle seasonal contracts?
Agree the number of visits and the price per month up front, then send the same invoice each month with the new dates.
Do I need to charge sales tax?
It depends on where you work and your turnover. If you are registered for VAT, GST or sales tax, turn on tax in the Totals section and add your tax ID.