How to use this tutoring invoice
- Put the student’s name in the reference field, especially if a parent pays.
- Add one line for the lessons, with the dates in the description and the number of sessions as the quantity.
- Add any extras, such as marking, materials or exam fees.
- State your cancellation policy in the notes.
- Download the PDF and send it at the end of the month or term.
Per lesson, monthly or by term
Tutors usually invoice in one of three ways: after each lesson, once a month for all lessons in that month, or in advance for a block or term. Monthly invoicing is the least admin for you and the parent. List the lesson dates in the description so it is easy to check.
If you sell packages, such as 10 lessons paid in advance at a discount, invoice the package as one line and use the discount field to show the saving.
Cancellations and missed lessons
A clear cancellation policy saves awkward conversations. A common rule is that lessons cancelled with less than 24 hours’ notice are charged in full. Put the rule in the notes on every invoice, and when you charge for a missed lesson, add it as its own line with the date.
Frequently asked questions
Who should the invoice be addressed to?
To whoever pays, usually a parent or guardian for a child. Put the student’s name in the reference so it is clear who the lessons were for.
Should I invoice before or after the lessons?
Either works. Invoicing in advance for a month or term reduces missed payments; invoicing afterwards suits lesson-by-lesson arrangements.
Can I invoice online lessons the same way?
Yes. Describe them as online sessions, for example “60-minute online lesson (Zoom)”.
How do I give a receipt when a parent pays in cash?
Switch the document type to Receipt, enter the amount and choose cash as the payment method, then download or print it.