Invoiceferry

Progress invoice template

For projects that run for weeks or months. Bill each stage or percentage as it is completed instead of waiting for the end.

No sign-up. Your invoices and client data stay on your device.

Skip to the progress invoice editor

How to use this progress invoice

  1. Put the contract or project number in “PO / reference”.
  2. Name the stage or percentage complete and the total contract value.
  3. Add approved variations as their own lines.
  4. In Notes, show the total invoiced to date and what is left.
  5. Download the PDF and send it with photos or a short progress report.

Stage billing vs percentage of completion

Stage (milestone) billing fixes amounts in advance: for example 25% at each of four stages. Percentage of completion bills the share of work actually done in each period, which is common on larger building contracts, sometimes as an “application for payment”. Either way, each progress invoice should show the contract value, what was billed before, this invoice and the remainder, so nobody loses track.

Interim invoices and the final invoice

Progress invoices are real tax invoices and take the next number in your sequence. When the job is done, issue a final invoice for the remaining balance. For trade-specific layouts see the construction invoice template or web design milestone invoice.

Your business
PNG, JPG, WebP or SVG.

Remembered for your next document.

Bill to
Details

Counts up automatically. You can edit it.

e.g. “Tax invoice”, “Estimate”.

When the work was done or the goods delivered, if not the issue date. Required in Poland (data sprzedaży).

Type a code or name, e.g. EUR or shilling.

How amounts and dates are written on the document.

Line items
Tax, discount & shipping
Tax
More: pension contribution, recargo, ROT/RUT

Italy: rivalsa INPS (4 %) or a professional fund’s contribution, added to the net amount and taxed with it.

Sweden: mark the labour lines with “Mark as labour” in each line’s ⋯ menu. The deduction is worked out on labour including VAT and taken off the amount to pay. Add the buyer’s personnummer (and fastighetsbeteckning for ROT) in the notes.

Tax is calculated after the discount; shipping is added untaxed. Withholding tax (such as Spain’s IRPF or Italy’s ritenuta d’acconto) is taken off the amount your client pays you. Tax rules differ by country — check which rates and details apply to you.

Payment & notes

Made from the invoice number and printed on the invoice, so your bank can match the payment.

Poland: VAT on a foreign-currency invoice is also shown in złoty, at the NBP average rate from the last business day before the date of supply.

 

E-invoice (XML)

Fill these in to download your invoice as an e-invoice (XML). Empty fields are taken from the details above where possible.

Ask your client which format they accept. Belgian businesses receive e-invoices through Peppol from 2026.

Your business

Scheme and number, e.g. 0208 + your Belgian company number. Needed for Peppol.

Bill to

Required by XRechnung. For public authorities, their Leitweg-ID; for businesses, the reference or order number they gave you.

Only needed when you don’t charge VAT.

Leave empty to use the standard wording.

Italy (FatturaPA)

7 characters from your client. Use 0000000 with a PEC address, or for private individuals.

Needed for private individuals without a Partita IVA.

Only used when you set a withholding rate under Tax.

Free beta
Design
Paper size

Opens your browser’s print dialog — choose Save as PDF.

Live preview A4
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Your documents

Dashboard, reminders & repeating invoices

    Frequently asked questions

    What is the difference between a progress invoice and an interim invoice?

    They are the same thing. “Interim” is common in professional services, “progress” in construction.

    How often should I send progress invoices?

    At each agreed stage, or monthly on longer jobs. Agree the schedule in the quote or contract before work starts.

    Do I charge VAT on each progress invoice?

    Generally yes, on the amount of each invoice. UK construction services may fall under the VAT domestic reverse charge; check with your accountant.

    Can I hold back retention on a progress invoice?

    The client usually withholds retention, not you. Note the retention percentage in Notes so both sides agree the numbers.

    How do I show what has been billed so far?

    Use Notes for a short summary line: contract value, invoiced to date and remaining. It stops disputes on long projects.

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