Invoiceferry

Invoice template for Italy

Set up for Italy: euros, IVA at 22% and the details Italian law asks for. Read the e-invoicing note first: between Italian parties, a PDF is only a courtesy copy.

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Skip to the italy invoice editor

How to use this italy invoice

  1. Add your business name, address and Partita IVA (VAT number).
  2. Add the customer with their Partita IVA, or codice fiscale for a consumer.
  3. List goods or services and choose the IVA rate: 22, 10, 5 or 4%.
  4. If you are a professional billing a business, set the ritenuta d’acconto to 20%.
  5. Add your IBAN and download the PDF. For Italian customers, send the e-invoice through SdI.

Important: PDF invoices and SdI

Between parties established in Italy, a PDF is not a valid invoice. The real invoice is a FatturaPA XML file sent through the Sistema di Interscambio (SdI). A PDF made here is a courtesy copy (copia di cortesia), a proforma, or a valid invoice for customers outside Italy.

Invoiceferry is adding a FatturaPA XML export. You download the XML and upload it through the tax agency’s free Fatture e Corrispettivi portal or pass it to your intermediary. Invoiceferry does not send anything to SdI. Read the guide to e-invoicing in Italy.

What an Italian invoice must show

  • Date and a unique sequential number.
  • Your name, address and Partita IVA.
  • The customer’s name, address and Partita IVA, or codice fiscale for a consumer.
  • Description and quantity of goods or services.
  • Taxable amount, IVA rate and IVA amount, or the legal reason for no IVA.

IVA rates are 22% standard and 10%, 5% and 4% reduced. Invoices are generally kept for 10 years.

Forfettario, ritenuta and split payment

  • Flat-rate scheme (forfettario): no IVA and no withholding; the invoice cites art. 1, paragraphs 54–89, Law 190/2014, and needs a €2 stamp duty (marca da bollo) above €77.47.
  • Ritenuta d’acconto: professionals billing a business usually have 20% withheld by the client, who pays it to the tax office.
  • Rivalsa INPS 4%: professionals in INPS Gestione Separata can add 4% as a line; members of a professional fund add its contribution instead.
  • Split payment: public bodies usually pay the IVA directly to the state (art. 17-ter DPR 633/72).

Check with a commercialista for your situation.

Your business
PNG, JPG, WebP or SVG.

Remembered for your next document.

Bill to
Details

Counts up automatically. You can edit it.

e.g. “Tax invoice”, “Estimate”.

When the work was done or the goods delivered, if not the issue date. Required in Poland (data sprzedaży).

Type a code or name, e.g. EUR or shilling.

How amounts and dates are written on the document.

Line items
Tax, discount & shipping
Tax
More: pension contribution, recargo, ROT/RUT

Italy: rivalsa INPS (4 %) or a professional fund’s contribution, added to the net amount and taxed with it.

Sweden: mark the labour lines with “Mark as labour” in each line’s ⋯ menu. The deduction is worked out on labour including VAT and taken off the amount to pay. Add the buyer’s personnummer (and fastighetsbeteckning for ROT) in the notes.

Tax is calculated after the discount; shipping is added untaxed. Withholding tax (such as Spain’s IRPF or Italy’s ritenuta d’acconto) is taken off the amount your client pays you. Tax rules differ by country — check which rates and details apply to you.

Payment & notes

Made from the invoice number and printed on the invoice, so your bank can match the payment.

Poland: VAT on a foreign-currency invoice is also shown in złoty, at the NBP average rate from the last business day before the date of supply.

 

E-invoice (XML)

Fill these in to download your invoice as an e-invoice (XML). Empty fields are taken from the details above where possible.

Ask your client which format they accept. Belgian businesses receive e-invoices through Peppol from 2026.

Your business

Scheme and number, e.g. 0208 + your Belgian company number. Needed for Peppol.

Bill to

Required by XRechnung. For public authorities, their Leitweg-ID; for businesses, the reference or order number they gave you.

Only needed when you don’t charge VAT.

Leave empty to use the standard wording.

Italy (FatturaPA)

7 characters from your client. Use 0000000 with a PEC address, or for private individuals.

Needed for private individuals without a Partita IVA.

Only used when you set a withholding rate under Tax.

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Design
Paper size

Opens your browser’s print dialog — choose Save as PDF.

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Your documents

Dashboard, reminders & repeating invoices

    Frequently asked questions

    Can I send a PDF invoice to an Italian customer?

    Only as a courtesy copy if you are established in Italy. The valid invoice is the XML file sent through SdI. A business abroad can usually send a normal invoice.

    What is the VAT rate in Italy?

    IVA is 22% standard, with reduced rates of 10%, 5% and 4% for certain goods and services.

    What is the ritenuta d’acconto?

    A 20% withholding on professionals’ fees, kept by a business client and paid to the tax office. Flat-rate taxpayers are not subject to it.

    Does Invoiceferry send invoices to SdI?

    No. Invoiceferry is adding a FatturaPA XML export; you upload the file through the free Fatture e Corrispettivi portal or your intermediary.

    Is my data stored on a server?

    No. Invoiceferry runs in your browser and keeps your documents and clients on your device.

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