Invoiceferry

Recurring invoice template

For retainers, cleaning contracts, rent, hosting and subscriptions. Make the invoice once, set it to repeat, and review each new one before you send it.

No sign-up. Your invoices and client data stay on your device.

Skip to the recurring invoice editor

How to use this recurring invoice

  1. Fill in the invoice once with the regular lines and the billing period.
  2. Save it, then open your documents and choose Repeat: weekly, monthly, quarterly or yearly.
  3. When the next date comes, opening the app creates the next invoice as a draft with a new number.
  4. Check the draft, update the period or hours, and download or send it.
  5. Use reminders to follow up on any recurring invoice that is not paid on time.

How Repeat works in Invoiceferry

In your documents, set any saved invoice to repeat weekly, monthly, quarterly or yearly. When a new invoice is due, it is created as a draft with the next invoice number the next time you visit. Nothing is sent or charged automatically: everything stays in your browser, so you review each draft, adjust it if needed, and send it yourself. Because data lives in this browser, use the same device and browser, and back up your data from time to time.

Good habits for recurring billing

  • Put the billing period in a line or in Notes (for example “1–30 November”) so each invoice is unique.
  • Agree the schedule and price in writing, including notice for price changes.
  • Each repeat gets its own number; never reuse one. See how to number invoices.
  • Bill extras (overtime hours, call-outs) as extra lines on the draft, not as a separate surprise.
Your business
PNG, JPG, WebP or SVG.

Remembered for your next document.

Bill to
Details

Counts up automatically. You can edit it.

e.g. “Tax invoice”, “Estimate”.

When the work was done or the goods delivered, if not the issue date. Required in Poland (data sprzedaży).

Type a code or name, e.g. EUR or shilling.

How amounts and dates are written on the document.

Line items
Tax, discount & shipping
Tax
More: pension contribution, recargo, ROT/RUT

Italy: rivalsa INPS (4 %) or a professional fund’s contribution, added to the net amount and taxed with it.

Sweden: mark the labour lines with “Mark as labour” in each line’s ⋯ menu. The deduction is worked out on labour including VAT and taken off the amount to pay. Add the buyer’s personnummer (and fastighetsbeteckning for ROT) in the notes.

Tax is calculated after the discount; shipping is added untaxed. Withholding tax (such as Spain’s IRPF or Italy’s ritenuta d’acconto) is taken off the amount your client pays you. Tax rules differ by country — check which rates and details apply to you.

Payment & notes

Made from the invoice number and printed on the invoice, so your bank can match the payment.

Poland: VAT on a foreign-currency invoice is also shown in złoty, at the NBP average rate from the last business day before the date of supply.

 

E-invoice (XML)

Fill these in to download your invoice as an e-invoice (XML). Empty fields are taken from the details above where possible.

Ask your client which format they accept. Belgian businesses receive e-invoices through Peppol from 2026.

Your business

Scheme and number, e.g. 0208 + your Belgian company number. Needed for Peppol.

Bill to

Required by XRechnung. For public authorities, their Leitweg-ID; for businesses, the reference or order number they gave you.

Only needed when you don’t charge VAT.

Leave empty to use the standard wording.

Italy (FatturaPA)

7 characters from your client. Use 0000000 with a PEC address, or for private individuals.

Needed for private individuals without a Partita IVA.

Only used when you set a withholding rate under Tax.

Free beta
Design
Paper size

Opens your browser’s print dialog — choose Save as PDF.

Live preview A4
Total—

Your documents

Dashboard, reminders & repeating invoices

    Frequently asked questions

    Will the app email recurring invoices to my client?

    No. Invoiceferry creates the next invoice as a draft when you visit. You check it, then download the PDF or send it yourself. There is no automatic sending or card charging.

    What if I do not open the app on the due date?

    The draft is created the next time you visit, with a new number. Check the date on it before sending.

    Which schedules can I choose?

    Weekly, monthly, quarterly or yearly.

    Can I stop or change a recurring invoice?

    Yes. Turn off Repeat or change the schedule in your documents at any time. Drafts already created stay until you delete them.

    Is my data stored online?

    No. Invoices and schedules are stored in your browser’s local storage, which is why the next draft is created when you open the app on that browser.

    Related tools & guides

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