Invoiceferry

Invoice template for Switzerland

Set up for businesses in Switzerland: Swiss francs, Swiss number formats and a QR-bill payment part printed automatically with a Swiss IBAN.

No sign-up. Your invoices and client data stay on your device.

Skip to the switzerland invoice editor

How to use this switzerland invoice

  1. Add your business name, address and VAT number (CHE-…MWST/TVA/IVA).
  2. Add your Swiss IBAN so the QR-bill is printed automatically.
  3. List your services and the date or period of supply.
  4. Choose 8.1%, 2.6% or 3.8% VAT, or no tax if you are not registered.
  5. Download the PDF with the QR-bill.

What a Swiss invoice must show

  • names and locations of supplier and customer
  • your VAT number: your UID with the suffix MWST, TVA or IVA, for example CHE-123.456.789 MWST
  • invoice date and the date or period of supply
  • type, subject and scope of the service
  • amount, VAT rate and VAT amount

VAT rates and registration

Since 1 January 2024, Swiss VAT is 8.1% standard, 2.6% reduced (food, books, medicines) and 3.8% for accommodation. You must register once your worldwide turnover reaches CHF 100,000 a year. Below that, charge no VAT.

QR-bill and payment terms

The QR-bill has been the standard Swiss payment slip since October 2022. With a Swiss or Liechtenstein IBAN and CHF or EUR, Invoiceferry prints it automatically. Payment within 30 days is common. Keep invoices for ten years. For e-invoicing rules, see the Switzerland e-invoicing guide.

Your business
PNG, JPG, WebP or SVG.

Remembered for your next document.

Bill to
Details

Counts up automatically. You can edit it.

e.g. “Tax invoice”, “Estimate”.

When the work was done or the goods delivered, if not the issue date. Required in Poland (data sprzedaży).

Type a code or name, e.g. EUR or shilling.

How amounts and dates are written on the document.

Line items
Tax, discount & shipping
Tax
More: pension contribution, recargo, ROT/RUT

Italy: rivalsa INPS (4 %) or a professional fund’s contribution, added to the net amount and taxed with it.

Sweden: mark the labour lines with “Mark as labour” in each line’s ⋯ menu. The deduction is worked out on labour including VAT and taken off the amount to pay. Add the buyer’s personnummer (and fastighetsbeteckning for ROT) in the notes.

Tax is calculated after the discount; shipping is added untaxed. Withholding tax (such as Spain’s IRPF or Italy’s ritenuta d’acconto) is taken off the amount your client pays you. Tax rules differ by country — check which rates and details apply to you.

Payment & notes

Made from the invoice number and printed on the invoice, so your bank can match the payment.

Poland: VAT on a foreign-currency invoice is also shown in złoty, at the NBP average rate from the last business day before the date of supply.

 

E-invoice (XML)

Fill these in to download your invoice as an e-invoice (XML). Empty fields are taken from the details above where possible.

Ask your client which format they accept. Belgian businesses receive e-invoices through Peppol from 2026.

Your business

Scheme and number, e.g. 0208 + your Belgian company number. Needed for Peppol.

Bill to

Required by XRechnung. For public authorities, their Leitweg-ID; for businesses, the reference or order number they gave you.

Only needed when you don’t charge VAT.

Leave empty to use the standard wording.

Italy (FatturaPA)

7 characters from your client. Use 0000000 with a PEC address, or for private individuals.

Needed for private individuals without a Partita IVA.

Only used when you set a withholding rate under Tax.

Free beta
Design
Paper size

Opens your browser’s print dialog — choose Save as PDF.

Live preview A4
Total—

Your documents

Dashboard, reminders & repeating invoices

    Frequently asked questions

    What is the VAT rate in Switzerland?

    Since 2024, 8.1% standard, 2.6% reduced and 3.8% for accommodation.

    When do I need to register for VAT?

    When your worldwide turnover reaches CHF 100,000 a year.

    Does the template make a QR-bill?

    Yes, automatically, when your IBAN is Swiss or from Liechtenstein and the currency is CHF or EUR.

    Can I invoice in euros?

    Yes. Switch the currency to EUR. The QR-bill also supports euros with a Swiss IBAN.

    Are my invoices stored online?

    No. Invoiceferry runs in your browser and your data stays on your device.

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