Invoiceferry

Invoice template for Sweden

Set up for Swedish businesses: Swedish kronor, moms, your VAT registration number, “Godkänd för F-skatt” and Bankgiro with an OCR reference built from the invoice number.

No sign-up. Your invoices and client data stay on your device.

Skip to the sweden invoice editor

How to use this sweden invoice

  1. Add your business name, organisation number and VAT number (SE + organisation number + 01).
  2. Add your client, and their VAT number for reverse-charge or EU sales.
  3. List your goods or services and keep moms at 25%, or change it to 12% or 6%.
  4. Add your Bankgiro or Plusgiro number; the OCR reference is generated from the invoice number.
  5. Check the due date and terms, then download the PDF.

What a Swedish invoice must include

  • Issue date and a unique sequential number.
  • Your VAT registration number (momsregistreringsnummer), and the buyer’s for reverse charge and EU sales.
  • Names and addresses of seller and buyer.
  • What was supplied, quantity, and the date of supply.
  • The taxable amount per rate, the VAT rate and VAT amount. If you charge no VAT, the reason.
  • “Godkänd för F-skatt” if you hold F-tax approval, so the client does not withhold tax.

VAT rates are 25% (standard), 12% (restaurants, hotels) and 6% (books, passenger transport, culture). Food is temporarily at 6% from 1 April 2026 to 31 December 2027. Check details with Skatteverket.

Small business exemption and ROT/RUT

Businesses with turnover up to SEK 120,000 a year can apply to Skatteverket for VAT exemption. They charge no moms and the invoice should state that the seller is VAT exempt. For home renovation (ROT, 30%) and household services (RUT, 50%), the deduction is shown on the invoice with the buyer’s personal identity number and property designation. See our Swedish pages for ROT invoices and RUT invoices.

Payment habits in Sweden

Most B2B invoices are paid by Bankgiro or Plusgiro with an OCR reference, a number with a check digit that lets the payment match automatically. Thirty days is standard. Late payment interest is the Riksbank reference rate plus 8 percentage points, and a SEK 60 reminder fee can be charged if agreed in advance. Public sector buyers need e-invoices.

Your business
PNG, JPG, WebP or SVG.

Remembered for your next document.

Bill to
Details

Counts up automatically. You can edit it.

e.g. “Tax invoice”, “Estimate”.

When the work was done or the goods delivered, if not the issue date. Required in Poland (data sprzedaży).

Type a code or name, e.g. EUR or shilling.

How amounts and dates are written on the document.

Line items
Tax, discount & shipping
Tax
More: pension contribution, recargo, ROT/RUT

Italy: rivalsa INPS (4 %) or a professional fund’s contribution, added to the net amount and taxed with it.

Sweden: mark the labour lines with “Mark as labour” in each line’s ⋯ menu. The deduction is worked out on labour including VAT and taken off the amount to pay. Add the buyer’s personnummer (and fastighetsbeteckning for ROT) in the notes.

Tax is calculated after the discount; shipping is added untaxed. Withholding tax (such as Spain’s IRPF or Italy’s ritenuta d’acconto) is taken off the amount your client pays you. Tax rules differ by country — check which rates and details apply to you.

Payment & notes

Made from the invoice number and printed on the invoice, so your bank can match the payment.

Poland: VAT on a foreign-currency invoice is also shown in złoty, at the NBP average rate from the last business day before the date of supply.

 

E-invoice (XML)

Fill these in to download your invoice as an e-invoice (XML). Empty fields are taken from the details above where possible.

Ask your client which format they accept. Belgian businesses receive e-invoices through Peppol from 2026.

Your business

Scheme and number, e.g. 0208 + your Belgian company number. Needed for Peppol.

Bill to

Required by XRechnung. For public authorities, their Leitweg-ID; for businesses, the reference or order number they gave you.

Only needed when you don’t charge VAT.

Leave empty to use the standard wording.

Italy (FatturaPA)

7 characters from your client. Use 0000000 with a PEC address, or for private individuals.

Needed for private individuals without a Partita IVA.

Only used when you set a withholding rate under Tax.

Free beta
Design
Paper size

Opens your browser’s print dialog — choose Save as PDF.

Live preview A4
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Your documents

Dashboard, reminders & repeating invoices

    Frequently asked questions

    What does a Swedish VAT number look like?

    SE, then the 10-digit organisation number without the hyphen, then 01. For example SE556677889901.

    What does “Godkänd för F-skatt” mean?

    It means you are approved for F-tax and pay your own tax and social contributions, so the client does not withhold tax from your payment.

    How is the OCR number created?

    From the invoice number, with a length digit and a Luhn check digit. Check that your Bankgiro OCR agreement accepts this format.

    How long must I keep invoices in Sweden?

    Seven years after the end of the calendar year in which the financial year ended, under the Bookkeeping Act.

    Can I invoice in euros?

    Yes. Change the currency. If you charge Swedish VAT, the VAT amount must also be shown in kronor.

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